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Board of Trustees - Committee Structure

 

ACADEMIC & FACULTY AFFAIRS

Purpose & Charge:

To exercise governance and oversight in collaboration with the Institution's academic leadership to ensure the fullest possible achievement of UIU's educational mission.

 Aims & Objectives:

(1) To perform oversight responsibilities that extend over the full strategic scope of UIU's educational universe;

(2) To ensure that UIU achieves the strategic goal of seamless movement of students and faculty across all modalities of teaching and learning;

(3) To exercise oversight to ensure that UIU's academic leadership establishes metrics with which to measure the Institution's achievement of high standards of academic quality;

(4) To understand the curriculum, including its strategic purposes and the strengths and weaknesses of principal components;

(5) To ensure that that resource allocations to support the academic mission are consistent with the goals and objectives of the strategic plan, and to ensure that measurements of student outcomes are developed as one means of judging educational outcomes;

(6) To exercise oversight of the academic advisory function to ensure effective and efficient academic guidance;

(7) To review for strategic rationale, and approve and recommend the creation and offering of new academic majors;

(8) To review, approve, and recommend the awarding of faculty promotion and tenure appointments;

(9) To review in collaboration with the Budget & Finance Committee the development and implementation of financial aid strategies;

(10) To understand the plan for faculty development and ensure that resources are allocated to support the plan; and

(11) To monitor the accreditation status of the University.

 

ADVANCEMENT

Purpose & Charge:

To exercise oversight and provide collaborative support for institutional advancement strategies, goals and objectives.

 Aims & Objectives:

(1) To develop and recommend policies and practices that integrates each member of the Board of Trustees with the advancement administrative staff so that all trustees serve as participants in the strategies and implementation of institutional advancement;

(2) To exercise oversight of institutional advancement programs so as to measure progress toward approved goals and objectives;

(3) To exercise oversight for UIU major gift and donor relations so as to assist where appropriate, in order to optimize those advancement relationships;

(4) To assist the advancement strategies through outreach efforts that connect UIU to potential grant donors;

(5) To provide oversight and assist the administrative staff with the development of strong alumni relations and institutional support;

(6) To provide oversight and assist with the development of a strong and relevant UIU Alumni Association; and

(7) To assist with and support a program of education for all stakeholders so as to spread the understanding for UIU's advancement priorities and strategies.

 

AUDIT & COMPLIANCE

Purpose & Charge:

To assist the Board of Trustees in fulfilling its oversight responsibilities for the financial reporting process, the system of internal control, the audit process, and the University's process for monitoring compliance with laws and regulations relating to financial reporting.

Aims & Objectives:

(1) To select and recommend for approval a professionally qualified external auditor;

(2) To direct and participate in the development of the annual work plan for the external auditor;

(3) To review the annual financial statements and consider whether they are complete and reflect appropriate accounting principles;

(4) To review with management and the external auditor, following the completion of the annual audit, any significant difficulties or disagreements between management and the external auditor that were encountered during the course of the audit;

(5) To review the effectiveness of the organization's internal controls over the annual and interim financial reporting, including technology security and control;

(6) To exercise oversight to ensure that internal control weaknesses cited by the external auditor are promptly corrected;

(7) To exercise oversight for the coordination of all international auditors so that the financial and accounting condition of UIU is fully integrated and comprehensive;

(8) To exercise oversight for UIU's compliance with all regulatory requirements;

(9) To exercise oversight and ensure compliance with all legal standards and regulatory requirements that govern UIU's global presence; and

(10) To report to the Board of Trustees the activities of the committee, the issues confronted, and all related recommendations.

 

BUDGET & FINANCE

Purpose & Charge:

To exercise oversight over the development of the annual budgets and financial plans to ensure that they allocate resources consistent with the approved institutional strategic plan and that they accurately reflect the best balanced judgments about the risks and rewards of anticipated operating conditions.

Aims & Objectives:

(1) To participate in the development of the operating assumptions that guide the preparation of the annual operating budget;

(2) To review interim drafts of annual operating budgets;

(3) To approve and recommend the adoption of the annual operating budget;

(4) To exercise oversight over the strategic financial model to ensure its long-term integrity;

(5) To review and report interim financial reports that reflect actual performance compared to the approved budget;

(6) To fully disclose at all times to the full Board of Trustees the committee's best judgment about institutional financial conditions;

(7) To exercise oversight over the management of the UIU endowment, including when appropriate recommendations for the appointment of qualified investment advisors;

(8) To exercise oversight over the administrative responsibilities that govern institutional bank relations;

(9) To exercise oversight over institutional risk management and to bear collaborative responsibility for reporting risk events or unanticipated risk exposure; and

(10) To exercise oversight over institutional programs of insurance coverage.

 

BUILDINGS & GROUNDS

Purpose & Charge:

To exercise oversight to ensure that UIU's global physical assets are compatible with institutional standards of strategic branding; to provide oversight for the implementation of a continuing master plan of sustained investment in the maintenance of all physical assets; and to provide oversight collaboration with other Board committees to ensure that the business practices associated with physical plant management are periodically examined and professionally customized to best serve UIU.

Aims & Objectives:

(1) To form a partnership with the administration, using third-party counsel as needed, to clearly define an architectural standard as the UIU strategic brand;

(2) To provide oversight so as to ensure that new additions, renovations, and modifications to UIU's physical assets meet architectural standards that are compatible with institutional strategic branding;

(3) To provide oversight and work in partnership with the administration to prepare a master plan that anticipates new additions to and major renovations of UIU's physical assets;

(4) To provide oversight for a rolling master plan that calls for a cycle of annual maintenance for all physical assets so as to minimize the risk of deferred maintenance;

(5) To provide oversight in collaboration with the Budget & Finance committee of the Board to ensure that business practices, such as lease/buy decisions and procurement and purchasing practices, are regularly examined and exploited to UIU's benefit.

 

COMMUNITY ENHANCEMENT

Purpose & Charge:

To exercise oversight and actively participate in the development and implementation of policies and programs that contribute to improving the quality of life in the communities that UIU serves.

Aims & Objectives:

(1) To assist the development of programs that enhance the accumulation of community wealth dedicated to improved standards of residential and recreational life;

(2) To assist in the identification of grants and other sources of funds to support and underwrite this strategy;

(3) To assist the design of programs that attract business development financing;

(4) To identify and assist in the creation of UIU partnerships with community development entities;

(5) To identify and assist in the cultivation of UIU business development networks;

(6) To assist the focus, as a development priority, in the enhancement of the retail sector in Fayette, Iowa;

(7) To assist the focus, as a development priority, in the enhancement of housing quality in the greater Fayette market;

(8) To exercise oversight and directly assist as appropriate the development of a comprehensive institutional strategy of building constructive and supportive relationships with UIU's various community constituents.

 

GOVERNANCE

Purpose & Charge:

To develop, recommend and implement policies and practices designed to fulfill a master plan of Board composition, to ensure that the selection of the Board's leadership is driven by open and transparent criteria and to act to initiate and support a governance culture grounded in strategic goals and objectives and the accountability for results.

Aims & Objectives:

(1) To develop and recommend for approval a master plan of Board composition, including the optimum size of the Board;

(2) To develop the policies and practices that specify the criteria for DID trusteeship and a process that recruits, vets, and proposes Trustee candidates;

(3) To design and in collaboration participate with the administrative leadership to execute a comprehensive program of new trustee orientation;

(4) To design and execute a program of continuing Board and Trustee education;

(5) To serve as a resource to the Board's leadership to regularly review the alignment of the Board's standing committees with the approved strategic plan;

(6) To design and seek approval for a policy and practice that ensures the open and transparent selection of the Board's leadership;

(7) To design and seek approval for a policy and practice that ensures the open and transparent annual assessment of presidential performance;

(8) To design and seek approval for a policy and practice that ensures the periodic assessment of performance of the Board of Trustees;

(9) To design and seek approval for a policy and practice that ensures the assessment of performance on individual trustees; and

(10) To develop and recommend a policy and practice the commits the Board of Trustees to a periodic process of performance self-assessment conducted by an independent professional third-party; and

(11) To act periodically to review the bylaws and to revise them as may from time to time be necessary.

 

INFORMATION TECHNOLOGY

Purpose & Charge:

To exercise oversight and contribute when invited as IT partners to the implementation of the information technology strategies that are integral to the achievement of the UIU strategic plan.

Aims & Objectives:

(1) To provide oversight to ensure that the IT contributions to the seamless cross-institutional movement of students and faculty are accomplished;

(2) To provide oversight so that UIU benefits from a strategic perspective that is constantly updated as an IT institutional vision;

(3) To provide oversight for those policies and practices that encourage and develop IT partnerships between UIU and the communities that it serves;

(4) To provide oversight to ensure that the UIU IT function is insulated from the risks of loss of business continuity, including disaster recovery and all other state-of-the-art components of IT risk management;

(5) To provide oversight and contribute to the definition of goals and objectives for the implementation of a regular process of internal and external IT audits;

(6) To coordinate the work of the IT committee with the Budget and Finance committee to ensure that the responsibilities of the two committees are integrated.

 

INTERNATIONAL

Purpose & Charge:

To exercise oversight to ensure that the strategic goals and objectives that globalize the UIU educational mission are achieved and to recognize that certain operating conditions in UIU's international markets are unique and deserve the attention of focused oversight.

Aims & Objectives:

(1) To provide oversight to ensure the seamless movement of UIU students across the global Institution;

(2) To provide oversight to ensure the seamless movement of faculty across the global Institution;

(3) To provide oversight to ensure the consistency, continuity and intellectual integrity of the curriculum across the global Institution;

(4) To provide oversight to ensure that a program and commitment of resources are dedicated to the global education of UIU faculty;

(5) To provide oversight and serve as a resource to the Student Life Committee to ensure the optimization of opportunity for the presence of international students on the Fayette campus;

(6) To provide oversight and serve as a resource to the Student Life Committee to ensure that the conditions of student life on the Fayette campus are supportive of the goal of an internationalized student body;

(7) To provide oversight to ensure the optimization of opportunity for students from the

United States to study at UIU's international centers;

(8) To provide oversight to ensure that UIU understands and is in full compliance with the regulatory, legal and business requirements unique to its international centers;

(9) To provide oversight and participate in the definition of criteria to drive the selection process for new international centers;

(10) To ensure cross-collaboration of the work of this committee through its membership composition, through joint meetings with other standing committees, and through the responsibilities of multiple staff liaisons.

 

MARKETING & ENROLLMENT

Purpose & Charge:

To exercise oversight to ensure that the UIU brand is consistently communicated across the global Institution so as to optimize the benefits of all resource allocations devoted to marketing and public relations.

Aims & Objectives:

(1) To provide oversight to ensure that the UIU brand has global dimensions;

(2) To provide oversight to ensure the global coordination of all programs of marketing and public relations to ensure the consistent use and optimization of resource allocations;

(3) To provide oversight to ensure that strategic decision-making for marketing and public relations is centralized and functions as a UIU clearinghouse;

(4) To provide oversight to ensure that the UIU marketing and public relations strategies recognize the global implications of a broad variety of unique audience characteristics;

(5) To exercise oversight for the Institution's enrollment strategies, including both quantitative goal achievements and the fulfillment of qualitative student attributes; and

(6) To provide oversight for the complete cycle of student matriculation, from enrollment through graduation.

STUDENT LIFE

Purpose & Charge:

To exercise oversight to ensure that the quality of student life across the UIU global universe fulfills the promises of the UIU mission.

Aims & Objectives:

(1) To provide oversight for the UIU athletic program to ensure that it continues to meet and exceed its historic role that attracts students and trains them for life-long leadership;

(2) To provide oversight to ensure that the needs and desires for the social, recreational, entertainment, and general well-being of the global UIU student body are met and that the outcomes are consistent with the highest standards of competing institutions;

(3) To provide oversight to ensure that the planning, availability, and service of food meet the desires of students at the highest level of competitive standards;

(4) To provide oversight in collaboration with the Buildings and Grounds committee of the Board to ensure that the quality of student housing across the UIU global universe meets the highest competitive standards;

(5) To provide oversight for the global function of career counseling and co-curricular student development;

(6) To provide oversight to ensure that the strategic commitment to leadership training and development is fulfilled; and

(7) To ensure that the committee's oversight has global focus consistent with the UIU strategic plan.

 

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